Privacy Policy

Autonomous State Medical College, Lalitpur (“ASMC Lalitpur”, “the College”, “we”, “us” or “our”) respects the privacy of students, applicants, patients, parents, guardians, employees, website visitors and members of the public.

This Privacy Policy explains how we collect, use, store, disclose and protect personal data submitted through https://asmclalitpur.edu.in/ and its associated webpages, forms and online services.

1. Scope of This Policy

This Policy applies to personal data collected through:

• The ASMC Lalitpur website
• Admission-enquiry forms
• Contact and feedback forms
• Grievance and anti-ragging reporting channels
• Online hospital or OPD services, where available
• Event registrations and institutional enquiries
• Recruitment, tender and administrative submissions
• Website cookies, server logs and related technologies

Clinical records maintained separately by the teaching hospital may also be governed by applicable medical, hospital and government record-management requirements.

2. Personal Data We May Collect

Depending on the service used, we may collect:

• Name of the applicant or visitor
• Mobile number and email address
• City, address or location details
• Enquiry subject and message
• Admission, counselling and academic information
• Category, domicile or eligibility information
• Documents voluntarily submitted for admission or verification
• Student, employee or patient identification details
• Appointment or hospital-service information
• Grievance, complaint or anti-ragging report details
• Information submitted for recruitment, tenders or institutional services
• IP address, browser type, device information, access time and website activity
• Any other information voluntarily provided through the website

Please avoid submitting unnecessary confidential, financial or medical information through general enquiry forms.

3. How We Collect Personal Data

We may collect personal data when you:

• Submit an admission enquiry
• Complete the Contact Us form
• Contact the College by email or telephone
• Submit a complaint, grievance or anti-ragging report
• Register for an event or institutional activity
• Use an online hospital or appointment service
• Apply for admission, employment or another institutional service
• Visit or navigate the website

Some technical information may be collected automatically through server logs, cookies and similar technologies.

4. How We Use Personal Data

ASMC Lalitpur may use personal data to:

• Respond to enquiries and requests
• Provide admission and counselling assistance
• Verify submitted information and documents
• Communicate important institutional updates
• Process complaints, grievances and anti-ragging reports
• Coordinate academic, hostel and student-welfare services
• Facilitate hospital appointments and related services
• Manage recruitment, tenders and administrative processes
• Maintain website security and prevent misuse
• Improve website performance and accessibility
• Meet legal, regulatory, audit and government-reporting requirements
• Protect the rights, safety and interests of students, patients, employees and the institution

We process personal data only for lawful institutional purposes, with consent where required or as otherwise permitted under applicable law.

5. Cookies and Website Technologies

The website may use essential cookies and similar technologies to:

• Maintain website functionality
• Process and secure online forms
• Remember user preferences
• Monitor technical performance
• Detect spam, misuse or security threats

The website may also use third-party content-delivery, video, map or other embedded services. These providers may apply their own cookies or collect technical information according to their respective privacy policies.

You may restrict cookies through your browser settings. Disabling essential cookies may affect certain website functions.

6. Sharing and Disclosure

ASMC Lalitpur does not sell or rent personal data.

We may share information only when reasonably necessary with:

• Authorised College and hospital personnel
• Admission, counselling and university authorities
• Government departments and regulatory bodies
• National Medical Commission or other competent authorities
• Service providers supporting website hosting, maintenance, security, form processing or email delivery
• Law-enforcement agencies or courts when legally required
• Other parties with your consent or as permitted by law

Only information necessary for the relevant purpose will be shared.

7. Health and Patient Information

Information submitted through hospital, OPD or appointment services may include health-related details. Such information will be used only for providing or coordinating healthcare and related administrative services.

The general Contact Us or Admission Enquiry forms should not be used for medical emergencies or for sending detailed medical records.

For an emergency, contact the hospital directly or visit the nearest emergency facility.

8. Children and Student Data

Some students or applicants may be below 18 years of age. Where required, ASMC Lalitpur may seek consent or authorisation from a parent or lawful guardian before processing a child’s personal data.

Personal data relating to children will be used only for legitimate educational, admission, welfare, safety, healthcare or legal purposes.

9. Data Retention

Personal data will be retained only for as long as reasonably necessary to:

• Complete the purpose for which it was collected
• Maintain academic, admission, hospital or administrative records
• Resolve enquiries, complaints or disputes
• Fulfil legal, regulatory, audit and institutional requirements

Retention periods may vary according to the nature of the information and applicable government or institutional record-retention rules. Data that is no longer required may be deleted, anonymised or securely archived.

10. Data Security

ASMC Lalitpur takes reasonable administrative and technical measures to protect personal data against:

• Unauthorised access
• Accidental loss or alteration
• Misuse or improper disclosure
• Destruction, malware or cyberattack

Access to personal data is limited to authorised personnel and service providers who require it for legitimate institutional functions.

No internet-based system can guarantee absolute security. Users should therefore exercise care when submitting information online.

11. Your Rights and Choices

Subject to applicable law, you may request:

• Information about the personal data held about you
• Correction of inaccurate or incomplete information
• Updating of outdated information
• Erasure of information that is no longer required
• Withdrawal of consent where processing depends on consent
• Redressal of a privacy-related grievance

We may request reasonable proof of identity before acting on a request. Certain information may need to be retained where required by law, government orders, academic regulations, hospital-record requirements or ongoing proceedings.

12. Third-Party Websites

The website may contain links to external websites, including government, university, counselling and regulatory portals.

ASMC Lalitpur is not responsible for the privacy practices, content or security of external websites. Visitors should review the privacy policy of the relevant third party before submitting personal information.

13. Communications

When you submit an enquiry or provide contact details, ASMC Lalitpur may contact you regarding:

• Your enquiry or application
• Admission and counselling information
• Document-verification requirements
• Institutional services or appointments
• Complaints and grievances
• Important administrative or safety notices

We will not use contact information for unrelated commercial marketing.

14. Personal Data Breach

If a personal-data breach occurs, ASMC Lalitpur will take reasonable steps to contain and assess the incident, reduce potential harm and provide notifications where required under applicable law.

15. Changes to This Privacy Policy

ASMC Lalitpur may revise this Privacy Policy to reflect changes in:

• Website features and services
• Institutional procedures
• Government directions
• Applicable data-protection requirements

The revised version will be published on this page with an updated effective date.

16. Privacy and Grievance Contact

For privacy questions, correction requests or grievances, contact:

Office of the Principal
Autonomous State Medical College, Lalitpur
Amarpur, Lalitpur, Uttar Pradesh – 284403

Email: agmclalitpur@gmail.com
Telephone: 05176-297644
Website: https://asmclalitpur.edu.in/

Please write “Privacy Request” in the subject line and provide enough information to identify and address your request. Do not send passwords, payment credentials or unnecessary medical documents by email.